POSITION SUMMARY: The Project Coordinator will be responsible for assisting the Project Manager and Site Superintendent with the day to day coordination and administration of construction projects.

RESPONSIBILITIES:

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  Assist in plan and specification analysis to coordinate and provide clear interpretation of design drawings for construction
• Assist the Project Manager in drafting and issuance of project proposals, budgets, cash flows and preliminary schedules
• Act as a liaison with subcontractors; expediting drawings, shop drawings and related information
• Maintain accurate and up to date RFI logs; track responses & advise Project Manager and Site Superintendent of the status of RFI’s
• Conduct quality control activities in accordance with WM company practices
• Coordinate submittals and procure all close-out documents including warranties and operating maintenance manuals
• Monitor field work and the project quality plan to ensure compliance with WM building standards, procedures, specifications and codes
• Assist the Project Manager in review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
• Perform document control functions in accordance with on-site policy and procedures
• Coordinate periodic photographs for relevant records
• Track and create RFI’s, transmit and track submittals, compose agreements, and maintain project expediting lists
• Assist with the research and preparation of filed change requests to resolve design issues
• Maintain and update the Shop Drawings Logs and review submittals
• Research and recommend solutions to design document problems; including conflicts, interferences
• Track and manage change notices and change orders in the database
• Ensure all required project close out documents are obtained
• Liaise with Accounting department on invoice inquires and monthly cost reports
• Take and distribute meeting minutes
• Inform Project Manager and other required parties about project status and issues that may impact client relations
• Communicate ideas for improving company processes with a positive and constructive attitude – set the standards for professionalism

QUALIFICATIONS:

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  Minimum 3 years of experience in working as a Project Coordinator, construction industry experience preferred
• Previous experience in construction industry is considered an asset
• BCIT Construction Program Management Diploma preferred
• Solid computer skills (Microsoft Office, Microsoft Project, Newforma)
• Excellent written and oral communication and interpersonal skills
• Organized, multitasker with the ability to set and manage priorities
• Exceptional time management skills
• Demonstrated ability to handle pressure situations in a professional manner
• Problem-solving and analytical skills with the demonstrated ability to work under pressure in professional manner